HANDOFF COCKPIT · INVENTORY + PURCHASE ACCEPT · NO AUTO STOCK CREATION

HANDOFF · ACQ-2026-0091 · BMW X5 2022 · ALL READINESS GATES

Inventory & Purchase handoff BMW X5 2022 · agreed 198.5K · 7 readiness gates · 2 blocking

Request handoff of the acquired vehicle to Inventory (for stock creation) and Purchase / Accounts (for final vendor bill + payment processing). This does NOT create stock automatically. This does NOT create a purchase bill automatically. Inventory + Purchase modules must accept handoff. Sales remains source traceability only. Seller becomes Purchase Party only AFTER approved handoff.

2 gates blocking Inventory + Purchase Audit-logged

Acquisition ref

ACQ-0091

BMW X5 · Omar Al Zaabi

Agreed value

198K

Sales estimate · Purchase owns final

Readiness gates

5/7

Inspection · Agreement · Custody · Photos · Audit

Blocking

Passport (expiring) · Trade-in approval

Target lane

Trade-In

Yas Mall · yard B-12

Handoff readiness gates7 gates · 5 pass · 2 block · all must pass before handoff can be requested

71%

Gate 1 · Inspection passed

INS-2026-0142 · 82/100 · cleared by S. Karim 18 May 13:42

Pass

Gate 2 · Purchase agreement signed

PA-SELL-2026-0142 · both signatures · 18 May 15:42

Pass

Gate 3 · Vehicle in dealer custody

Yas Mall yard B-12 · received 18 May 14:30 · physical inspection passed

Pass

Gate 4 · Photo + damage marks

26 photos · 9 angles + 17 close-ups · damage chart attached

Pass

Gate 5 · Document readiness ≥ 85%

Currently 66% · passport copy expiring · request fresh copy from seller

Block

Gate 6 · Trade-in approval (if applicable)

VAL-2026-0142 · 184.5K allowance · S. Manager approval pending

Block

Gate 7 · Audit trail complete

14 events logged · inspection · valuation · agreement · receipt · custody

Pass

Inventory target lanewhich Inventory category will receive this vehicle

Source traceabilityacquisition chain · readable forever · audit-anchored

ACQ-2026-0091 · Inbound lead · AcceptedOpen →

INS-2026-0142 · Inspection · 82/100Open →

VAL-2026-0142 · Valuation · 198.5K acceptedOpen →

PA-SELL-2026-0142 · Agreement · SignedOpen →

AR-2026-0091 · Receipt issued · 18 MayOpen →

Inventory moduleREAD-ONLY · WILL CREATE STOCK ON ACCEPT

Pending

Stock record

Will be created by Inventory at handoff acceptance · provisional VS-•••• allocated

Target lane

Trade-in stock · Yas Mall yard B-12

Stock truth

Owned by Inventory · Sales never creates stock directly

Recon scope

Detailing + minor scuff repair · 11K estimate · Inventory schedules

Once Inventory accepts handoff · stock record VS-•••• is created and the vehicle becomes available for resale workflow.

Purchase / AccountsREAD-ONLY · OWNS FINAL BILL

Pending

Purchase bill

Will be issued by Purchase module at handoff acceptance · PB-•••• reference

Final vendor amount

Sales estimate 198,500 · final by Purchase

Vendor payment

ENBD settle 42K + seller net 156.5K · operated by Accounts · 3-5 days

Journal entries

Owned by ACC-02 · Sales does NOT post journals

VAT class

Used-car margin scheme · ACC-04 owns final VAT

Final purchase bill issued by Purchase module · final payment cleared by Accounts. Seller becomes Purchase Party only after acceptance.

Purchase Party transitionseller becomes Purchase Party only after acceptance

Before acceptSeller (Sales-side) · only known to Sales & CRM · no vendor record exists

At acceptPurchase Party created by Purchase module · vendor record linked back to ACQ-0091

After acceptVendor (Purchase-side) · all future payment / settlement events owned by Accounts

Handoff request blocked · 2 of 7 gates pending

Gate 5 (document readiness 66% < 85%) and Gate 6 (Trade-in approval pending S. Manager) must clear before the handoff request can be submitted. Inventory + Purchase modules will not accept a partial handoff · Sales cannot override these gates without Branch Manager exception note.

2 gates pending · Sales cannot bypass · once all 7 pass · Submit handoff routes to Inventory + Purchase for acceptance · audit-anchored

Data rules7

This does NOT create stock automatically · Inventory must accept handoff
This does NOT create purchase bill automatically · Purchase must accept
All 7 readiness gates must pass · Sales cannot bypass without Manager exception
Sales remains source traceability only · acquisition chain readable forever
Seller becomes Purchase Party only after approved handoff
Accounts / Purchase owns final payable / payment truth post-handoff
No Garage / Workshop / Logistics workflow created from this handoff